Giant Jamboree/Handbook

From 2014.igem.org

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<h3> </h3>
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<h3> PROGRAM</h3>
<ul>
<ul>
<li><a style="color: #49b677"  href="https://2014.igem.org/Giant_Jamboree/Projects"><p> <b> Projects </p> </b> </a>  </li>
<li><a style="color: #49b677"  href="https://2014.igem.org/Giant_Jamboree/Projects"><p> <b> Projects </p> </b> </a>  </li>
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<li><a style="color: #49b677"  href="https://2014.igem.org/Giant_Jamboree/Booklet"><p><b>Booklet </p> </b></a></li>
<li><a style="color: #49b677" href="https://2014.igem.org/Giant_Jamboree/Schedule"><p><b> Schedule </p></b> </a>  </li>
<li><a style="color: #49b677" href="https://2014.igem.org/Giant_Jamboree/Schedule"><p><b> Schedule </p></b> </a>  </li>
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<li><a style="color: #49b677" href="https://2014.igem.org/Giant_Jamboree/SpecialEvents"><p><b> Special Events</p></b> </a>  </li>
<li><a style="color: #49b677" href="https://2014.igem.org/Giant_Jamboree/Handbook"> <p> <b>Participant Handbook </b></p> </a> </li>
<li><a style="color: #49b677" href="https://2014.igem.org/Giant_Jamboree/Handbook"> <p> <b>Participant Handbook </b></p> </a> </li>
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<li><a style="color: #49b677" href="https://2014.igem.org/Giant_Jamboree/Guide"> <p> <b>Guest Guide </b> </p></a> </li>
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<li><a style="color: #49b677" href="https://2014.igem.org/Giant_Jamboree/PracticeSessions"> <p> <b>Practice Sessions </b> </p></a> </li>
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<h3>PARTICIPANT HANDBOOK</h3>
<h3>PARTICIPANT HANDBOOK</h3>
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<p>
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<br>
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<br>This Handbook will guide you through the entire Giant Jamboree, from what to expect on Thursday night practice sessions all the way up to the awards ceremony on Monday. Please read through this guide! It contains useful instructions and information that will ensure your Jamboree experience will go as smoothly as possible. </p>
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<p>This Handbook will guide you through the entire Giant Jamboree, from what to expect on Thursday night practice sessions all the way up to the awards ceremony on Monday. Please read through this guide! It contains useful instructions and information that will ensure your Jamboree experience will go as smoothly as possible. </p>
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<a href="#GeneralInformation"style="text-decoration: none"><b>General Information</b></a>
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<br>
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<a href="#Nov_01"style="text-decoration: none"><b>November 01</b></a>
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<table width="975px" align="center" cellpadding="15" cellspacing="0" >
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<a href="#Nov_02"style="text-decoration: none"><b>November 02</b></a>
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<ul>
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<a href="#Nov_03"style="text-decoration: none"><b>November 03</b></a>
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<li> <a style="color: #414141" href="#ph1"> <p> <b> iGEM HQ Staff & Information Desk</li>
 +
<li> <a style="color: #414141" href="#ph2"> <p> <b>Follow us on twitter!</b> </p></a></li>
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<li><a style="color: #414141" href="#ph3"><p> <b> Transportation</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph4"><p> <b> General Release Form</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph5"><p> <b> Registration </b> </p></a></li>
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<li><a style="color: #414141"  href="#ph6"><p> <b> Badges</b> </p></a></li>
 +
<li><a style="color: #414141"  href="#ph7"><p> <b> Practice Sessions </b> </p></a></li>
 +
<li><a style="color: #414141"  href="#ph8"><p> <b> Opening Ceremony </b> </p></a></li>
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<li><a style="color: #414141"  href="#ph9"><p> <b> Presentations</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph10"><p> <b> Posters</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph11"><p> <b> Submit your Work</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph12"><p> <b> Social Event, Community Dinner </b> </p></a></li>
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<li><a style="color: #414141"  href="#ph13"><p> <b> Social Event, Night on the Town </b> </p></a></li>
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<li><a style="color: #414141"  href="#ph14"><p> <b>Social Event, Halloween Social </b> </p></a></li>
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</ul>
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<a href="#Nov_04"style="text-decoration: none"><b>November 04</b></a>
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<ul>
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</td>
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<li><a style="color: #414141href="#ph15"><p> <b>iGEMers Prize</b> </p></a></li>
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<li><a style="color: #414141" href="#ph16"><p> <b>Awards Ceremony </b> </p></a></li>
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<li><a style="color: #414141" href="#ph17"><p> <b>Medals and Awards</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph18"><p> <b>Participation Certificates</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph19"><p> <b>iGEM Store</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph20"><p> <b>Quiet Room</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph21"><p> <b>Volunteers</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph22"><p> <b>Internet</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph23"><p> <b>Team Banners</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph24"><p> <b>Daylight Savings Time</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph25"><p> <b>Game Room</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph26"><p> <b>Meals & Dining</b> </p></a></li>
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<li><a style="color: #414141"  href="#ph27"><p> <b>PRUferred card</b> </p></a></li>
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</ul></td>
</tr>
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<br><br>
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<h3 id="ph1"> iGEM HQ Staff & Information Desk</h3> <p>
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<br><br>
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Want to know which room a presentation will be in? Have questions about the special events? If you have a question or need help at any point during the Jamboree, you can visit the: <b> Information Desk located at Hall C </b> </p>
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<h3 id="GeneralInformation">General Information</h3>
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<br><br><br>
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<tr><th align ="left"><b>Information Desk <br> Location: TBD</b></th>
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<h3 id="ph2">Follow us on twitter!</h3>
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<th align ="left"><b>iGEM on twitter!</b></th> </tr>
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<p>
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We’ll be tweeting news, updates, and answering questions as well.</p>
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<p><a style="color: #49b677" href="https://twitter.com/iGEM"><b> @igem </b> </a></br>
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#iGEM2014<br>
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#GiantJamboree </p>  
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<br><br><br>
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<td> <p align="justify">Want to know which room a presentation will be in? Have questions about the special events? Come by the Information Desk!</p>
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</td>
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<h3 id="ph3">Transportation</h3>
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<p>
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The city of Boston and the surrounding suburbs have a public transportation system that is comprised of buses and subways.<br>
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You can find more information about the MBTA at <a style="color: #49b677" href="www.mbta.com"> www.mbta.com</a>.<br>
 +
The Giant Jamboree will be held at the Hynes Convention Center, located at the Hynes Convention subway station on the MBTA Green Line. It is accessible via the B, C, and D branches of the Green Line.</p>
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<td style="padding: 20px">
 
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Follow us on twitter    -  @igem throughout the Jamboree! <br>
 
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We'll be tweeting news, updates, and answering questions as well.
 
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The official hashtag for the Giant Jamboree is: <b> <br><br>
 
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#iGEM2014GJ</b>
 
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</td></tr>
 
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<br><br><br>
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<h3 id="ph4">General Release Form</h3><p>
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The iGEM 2014 Giant Jamboree will be a multimedia event. We willv be uploading photos and videos from the entire event so others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants attending the Giant Jamboree must agree to the terms of the general release form on the registration website.</p>
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<tr><th width ="50%"  align ="left"><b>iGEM HQ Staff<br></b></th>
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<p><b>Note:</b> <i> There will also be blank copies available at registration if you did not agree online prior to the event or if you are registering on site. If you have any questions or need further clarification, feel free to ask an iGEM staff member.</i> </p>
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<th width ="50%"  align ="left"><b>Contact Information<br></b></th></tr>
 
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<tr>
 
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<td valign="top"> <p align="justify">If you have a question or need help at any point during the Jamboree, you can visit the Information Desk located at TBD.</td>
 
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<td>
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<br><br><br>
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<p align="justify">If you you need to get in touch with anyone at iGEM Headquarters (HQ) for an urgent matter, you may contact the following people:
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<br>
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<h3 id="ph5">Registration</h3><p>
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<b>Meagan Lizarazo        + 1 - 617  - 949  - 6421 <br>
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Kitwa Ng                    + 1 - 646 - 250 - 1012<br></b>
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<i> Thursday - October 30 <br>  Main Hallway, 2nd Floor <br> 2:00 pm - 9:00 pm </i>  
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If there is an emergency (medical emergency, fire, police, etc.) please contact Boston Police<br>
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From a cell phone, pay phone, or off-campus: 911<br>
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</p>
</p>
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</td>
 
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</tr>
 
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<p>Check in at the Hynes Convention Center starts at 2:00 pm and ends at 9:00 pm. Registration will be located on the 2nd Floor, see map for details. At Registration, each attendee will pick up a registration booklet, name badge, and other important and useful information. Keep in mind that registration check-in is on an individual basis, instead of by team as in previous years.<br>
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Check in at Registration by the last name on your registration record.</p>
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<tr><th width ="50%" align ="left"><b>Transportation</b></th>
 
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<th width ="50%"  align ="left"><b>Guests, Family and Friends</b></th></tr>
 
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<tr>
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<br><br><br>
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<td> <p align="justify">
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The city of Boston and the surrounding suburbs have a public transportation system that is comprised of buses and subways. You can find more information about the MBTA here: <br>
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<a href="http://www.mbta.com">www.mbta.com</a>. <br>
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The Giant Jamboree will be held at the Hynes Convention Center, located at the <b>Hynes Convention</b> subway station on the <b>MBTA Green Line</b>. It is accessible via the B, C, and D branches of the Green Line.
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<h3 id="ph6">Badges</h3><p>
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You will receive your name badge as part of your registration materials, as long as you have submitted your general release form. Please wear your badge at all times during the Jamboree and make sure it is clearly visible. Badges will be necessary for entrance into presentation rooms, for access to refreshments, and for the iGEM social event. If you do not have a badge, you must register in order to obtain one.</p>
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<br><br><br>
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<h3 id="ph7">Practice Sessions</h3>
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<p>
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<i> Thursday - October 30 <br> Presentation rooms <br> 2:00 pm - 9:00 pm </i>
</p>
</p>
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</td>
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<p>Teams will be allowed to practice on Thursday night (October 30) at Hynes Convention Center, beginning at 2:00pm. You can practice your presentation, and get to know fellow iGEM members. There are a limited number of rooms available, so please sign up online to reserve a room and time slot. The presentation rooms are 207, 208, 210, 302, 304, 306, 309, 311, and 312.<br>
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Practice sessions will run until 9:00 pm. We cannot match the practice room with your actual presentation room. Remember, other teams will be practicing as well, so be sure to leave your practice room on time! Please leave all presentation rooms in the condition that you found them.</p>
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<p> <a href="https://2014.igem.org/Giant_Jamboree/PracticeSessions"> Reserve here </a></p>
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<p><b>Note:</b>  <i> There will NOT be technical staff on hand to help with audio/visual equipment. Be sure to bring any equipment, such as laptops and adaptors, with you.</i> </p>
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<td valign="top">
 
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<p align="justify">
 
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Guests, including family and friends are welcome to register for the Giant Jamboree. <br>
 
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<b>Limited access badges</b> may be available for the event at a later date. Check back later for information!<br>
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<br><br><br>
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<b>Full access badges</b> are available at US $750 and grant access to all events. To obtain either badge, official registration is needed. On-site registration is available and can be paid for with all major credit cards or in cash (US bills only).<br><br>
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<h3 id="ph8">Opening Ceremony</h3>
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<p>
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<i> Friday - October 31 <br> Veterans Memorial Auditorium <br> 8:00 am - 9:00 am </i>
</p>
</p>
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</td>
 
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<p>The Opening Ceremony will officially kick off the 2014 Giant Jamboree! The opening ceremony will be held at Veterans Memorial Auditorium at 8:00am on October 31st. Be sure to attend, as we will also announce any new changes to the Jamboree and the events planned for the next few days.</p>
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<tr>
 
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<th><b>Refreshments</b></th>
 
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<br><br><br>
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<h3 id="ph9">Presentations</h3>
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<td> <p align="justify">
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<p>
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<p>Beverage refreshments will be available throughout the Jamboree. There will also be one dinner provided during the Giant Jamboree, and lunch provided on Monday November 3.</p>
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At the Giant Jamboree, there will be nine presentation rooms throughout the Hynes Convention Center. Your team’s scheduled presentation time slot, session, and room have all been randomly assigned. Please see the program booklet for information on when and where your team will be presenting. Presentations will take place on Friday, Saturday, and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks. Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Teams can use Powerpoint or Prezi programs to give their presentation. Please be aware that we will ask for PDF copies of all your presentation slides, so be sure to prepare these in advance.</p>
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<p>Please note: all three hotels with iGEM room blocks will be providing breakfast as part of the room block discount.</p>
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<p>The presentation screen sizes are 4:3 aspect ratio, though 16:9 aspect ratio presentations will also look fine. The projectors are native 4:3 (1024 x 768).</p>
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</td>
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<p>While there are no specific requirements, presentations should focus on the achievements of the team, and can include laboratory results as well as achievements outside of the laboratory (ex: Policy & Practices work).</p>
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</tr>
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<p><b>Note:</b> <i>Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these.</i> </p>
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<!--Nov 01-->
 
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<h3 id="Oct_30">October 30</h3>
 
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<table width="950px" align="center" border="0"  cellpadding="15">
 
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<tr>
 
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<th width ="50%" align ="left"><b>Registration/Check-In<br>Location: TBD<br>October 30 -  Time: TBD</b></th>
 
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<th width ="50%"  align ="left"><b>General Release</b>
 
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</th>
 
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</tr>
 
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<br><br><br>
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<td> <p align="justify">
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Teams can check-in on TBD for the Jamboree beginning at TBD. Registration will be located TBD, see map for details. <br><br>
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At Registration, each team member will pick up a registration booklet, name badge, and other important and useful information.
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<h3 id="ph10">Posters</h3><p>
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</p>
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Each team is required to present a poster at the Giant Jamboree to judges and Jamboree attendees. Poster locations have been randomly assigned between the poster areas. Please see the poster information pages in the program booklet for your team’s specific poster location.<br>
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</td>
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The poster must be no larger than 1.219m x 1.219m (4ft x 4ft). Poster boards will be set up in each location and teams will be provided with materials to attach their poster to the poster board. Each team may only put up ONE poster. All teams should set up their posters on Thursday evening. All teams must remove their posters by Monday morning. Any remaining posters will not be saved. Poster judges will be evaluating throughout the Jamboree on Friday, Saturday, and Sunday.</p>
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<p>Expected components and evaluation criteria for posters can be found on the <a href="https://2014.igem.org/Poster_Guidelines">Poster Guidelines</a> page.</p>
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<br><br><br>
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<h3 id="ph11">Submit your Work</h3><p>
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In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team give us a copy of your presentation and a copy of your poster.To submit your files follow the instructions below.</p>
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<p> • Save your presentation and poster as a pdf file. <br>
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• During the scheduled breaks, bring your files on USB key to the Information Desk. <br>
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• An iGEM staff member will transfer the files to a computer at the Information Desk. </p>
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<td>
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<p align="justify">
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<br><br><br>
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The iGEM 2014 Giant Jamboree will be a multimedia event: in addition to the team presentation
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videos that will be uploaded online later, we will also be uploading photos and videos from the entire event so
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<h3 id="ph12">Social Event, Community Dinner</h3><p>
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others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants
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<i> Friday - October 31 <br> Ballroom <br> 8:00 pm - 10:30 pm </i>
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attending the Giant Jamboree must agree to the terms of the general release form on the registration website.
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<br><br>
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Note:There will also be blank copies available at registration if you did not agree online prior to the event or if you are registering on site. If you have any questions or need further clarification, feel free to ask an iGEM staff member.
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</p>
</p>
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</td>
 
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</tr>
 
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<tr><th width ="50%"  align ="left"><b>Team Leaders</b></th>
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<p>Join the whole iGEM community for our first ever Jamboree banquet dinner. Celebrate iGEM and get to know new friends over dinner.</p>
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<th width ="50%"  align ="left"><b>Thursday Night Practice<br>October 30 - Time: TBD</b>
 
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</th>
 
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<p align="justify">
 
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Team leaders have a few responsibilities. Each team leader (or a designated representative) will be responsible for collecting a signed general release form from any team member registering on-site and handing it in at registration in order to obtain your registration materials. Team leaders are responsible for making sure individual team members receive the materials.</p>
 
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</td>
 
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<br><br><br>
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<td rowspan ="3"> <p align="justify">
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<h3 id="ph13">Social Event, Night on the Town</h3><p>
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Teams will be allowed to practice on Thursday night (October 30) at Hynes Convention Center, beginning at TBD. You can practice your presentation, and get to know fellow iGEM members. There are a limited number of rooms available, so please sign up online to reserve a room and time slot.
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<br><br>
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Practice sessions will run from TBD. We cannot match the practice room with your actual presentation room. Remember, other teams will be practicing as well, so be sure to leave your practice room on time! Please leave all presentation rooms in the condition that you found them.
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<br><br>
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Note: there will not be technical staff on hand to help with audio/visual equipment. Be sure to bring any equipment, such as laptops and adaptors, with you.</p>
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</td>
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</tr>
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<i>Saturday - November 01 <br> 5:30 pm</i>
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</p>
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<tr><th width ="50%" align ="left"><b>Badges</b></th>  
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<p>Explore Boston’s restaurants and nightlife during our “Night on the Town.” See a list of area restaurants at the end of this section.</p>
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<tr><td>
 
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<p align="justify">
 
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You will receive your name badge as part of your registration materials, as long as you have submitted your general release form. Please wear your badge at all times during the Jamboree and make sure it is clearly visible. Badges will be necessary for entrance into presentation rooms, for access to refreshmnts, and for the iGEM social event. If you do not have a badge, you must register in order to obtain one.</p></td></tr>
 
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<tr> <th width ="50%" align ="left"><b>Team Boxes</b></th></tr>
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<tr>
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<td> <p align="justify">Your team box will contain the following:<br>
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<br><br><br>
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- Team member badges <br>
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- Program & Schedule<br>
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<h3 id="ph14">Social Event, Halloween Social</h3><p>
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- Team member certificates<br>
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<p>
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- Lunch Tickets <br>
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<i>Sunday - November 02 <br> Hall D <br> 8:00 pm - 1:00 am</i>  
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- Other Information<br>
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- Map of iGEM events <br>
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- Jamboree Handbook <br>
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- Sponsor Information<br>
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</p>
</p>
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</td> </tr>
 
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</table>
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<p>This year we have a full social evening scheduled. First, a concert featuring local Boston bands, followed by a DJ dance party lasting into the morning hours. Costumes encouraged! Remember to bring ID for 21+ cash bar (US drivers license or passport).</p>
Line 222: Line 228:
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<!--Nov 02-->
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<br><br><br>
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<h3 id="Nov_02">November 02</h3>
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<th width ="50%" align ="left"><b>Saturday Opening Ceremony<br>Kresge Auditorium<br>November 02 -  08:00  am </b></th>
+
-
<th width ="50%"  align ="left"><b>Software Division<br>Room 32-155<br>November 02 -  10:00 am - 4:00pm</b>
+
<h3 id="ph15"> iGEMers Prize</h3><p>
-
</th>
+
Run by AlumniGEM — be sure to check out their meet & greet! See the schedule for details. Vote for your favorite iGEM team! This year we are continuing the tradition of the iGEMers’ Prize. One ballot will be provided to each team. Completed ballots can be dropped off at the Information Desk in Hall C. Be on the lookout for your prize ballot and be sure to vote by Sunday night at 8:00pm, at the end of the Poster Session. Questions? Ask a volunteer.</p>
-
</tr>
+
-
<tr>
 
-
<td> <p align="justify">
 
-
The Saturday Opening Ceremony will officially kick off the 2014 Giant Jamboree! The opening ceremony will be held at Kresge Auditorium at 9:00am on November 2nd, with breakfast starting at 8:00am. Be sure to attend, as we will also announce any new changes to the Jamboree and the events planned for the next few days.
 
-
</p>
 
-
</td>
 
-
<td>
+
 
-
<p align="justify">
+
 
-
Software teams will be presenting in room 32-155 throughout the Giant Jamboree. Be sure to watch these presentations and show your support! Software teams will be presenting on Saturday between 10:00am and 3:30pm, refer to the schedule in your registration packet for additional details.
+
<br><br><br>
 +
 
 +
<h3 id="ph16"> Awards Ceremony</h3
 +
<p>
 +
<i>Monday - November 03 <br> Veterans Memorial Auditorium <br> 9:00 am</i>
</p>
</p>
-
</td>
 
-
</tr>
 
-
<tr>
+
<p>The awards ceremony will be held on Monday inside Veterans Memorial Auditorium and will start at 9:00AM. The judges will announce the finalists, who will then be asked to give their presentations again. All teams should be prepared to present, so be sure to bring the necessary materials with you, including laptops and adaptors. After the finalists have given their presentations, the judges will deliberate and the iGEM from Above picture will be taken! Finally, the award winners will be announced and the 2014 Giant Jamboree will officially end!</p>
-
<th width ="50%" align ="left"><b>Presentations</b></th>
+
-
<th width ="50%"  align ="left"><b>Posters</b>
 
-
</th></tr>
 
-
<tr>
 
-
<td> <p align="justify">This year there are four presentation rooms located across the campus. Your team’s scheduled presentation time slot, session, and room have all been randomly assigned. Please see your team box for information on when and where your team will be presenting.
 
-
Presentations will take place on Saturday and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks. Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these.
 
-
<br><br>
 
-
<b>Submit your Work</b> <br>
 
-
In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team
 
-
give us a copy of your presentation and a copy of your poster.To submit your files follow the instructions below.<br><br>
 
-
• Save your presentation and poster as a pdf file. <br>
 
-
• 10 minutes before the start of each session, there will be an iGEM staff member at the front of each
 
-
presentation room.<br>
 
-
• Bring your laptop with the files on it to the front and the iGEM staff member will transfer your presentation
 
-
and poster to a USB key that they will have with them. <br><br>
 
-
Please make sure to do this in the 10 minutes prior to the start of the session! (NOT prior to your presentation
 
-
time)
 
-
</p>
+
<br><br><br>
-
</td>
+
 +
<h3 id="ph17">Medals and Awards</h3><p>
 +
Medals and awards will be presented at the awards ceremony on Monday (November 3). Each team that wins an award will receive one trophy for the team as well as award certificates for each team member. These award certificates are separate from the participation certificates that all teams receive. Awards and medals are awarded at the judges’ discretion at the Giant Jamboree. See the judging page for medal criteria and other judging information: <a href="https://2014.igem.org/Judging"> https://2014.igem.org/Judging </a>
 +
<br>
 +
Medals, award certificates, and award boxes to safely transport your crystal trophies will be available for pickup after the Awards Ceremony at the Awards Table next to Registration on the 2nd Floor Main Hallway.</p>
-
<td>
 
-
<p align="justify">
 
-
<br><b>Poster Reception A </b><br>
 
-
Stata Center and Lobby 13 <br> Saturday Nov 02 - 6:00pm - 8:00pm
 
-
<br><b>Poster Reception B </b><br>
 
-
Stata Center and Lobby 13 <br> Sunday  Nov 03 - 5:30pm - 7:30pm
 
-
<br><br>
 
-
Each team is required to present a poster at the Jamboree to judges and Jamboree attendees. There will be two formal poster receptions: one on Saturday, and one on Sunday. Teams have been randomly assigned to a poster session. Poster locations have been randomly assigned between the two main hubs: Stata Center, and Lobby 13. Please see the poster information sheet, in your team box, for your team’s specific poster session and poster location.<br>
 
-
The poster must be no larger than 48 x 48 in (1.22m x 1.22m, A0 size is 0.88 x 1.19). Each team may only put up ONE poster. The poster should be hung up on one of the poster boards that will be set up at your assigned location.Clear push pins will be provided at the poster stands to attach the posters to the boards. Please only use these clear push pins. Do not use tape or the grey pins along the edge of the board. The grey pins hold the poster board onto the frame; if they are removed, the board will fall. Teams assigned to the Saturday poster reception should set up their posters on 9am on Saturday, and remove their posters by 8pm Saturday evening. Teams assigned to the Sunday poster reception should set up their posters on 9am on Sunday, and remove their posters by 8pm Sunday evening. <br>
 
-
Poster judges will be roaming throughout the Jamboree on Saturday and Sunday. Poster Reception A will take place on Saturday from 6:00pm to 8:00pm in the Stata Center and Lobby 13. Poster Reception B will take place on Sunday from 5:30pm to 7:30pm in the Stata Center and Lobby 13.
 
-
<br>All teams must remove their posters by 8:00pm on the day of their poster reception. Any remaining posters will not be saved.
 
-
</p>
 
-
</td>
 
-
</tr>
 
-
</table>
 
 +
<br><br><br>
-
<!--Nov 03-->
+
<h3 id="ph18">Participation Certificates</h3><p>
-
<h3 id="Nov_03">November 03</h3>
+
Every team member listed on the official team roster will receive a participation certificate. To collect your certificates, please send ONE team representative to the Awards Table in the Registration area on the 2nd Floor Main Hallway after the Awards Ceremony on Monday.</p>
-
<table width="950px" align="center" border="0"  cellpadding="15">  
+
-
<tr>
+
-
<th width ="50%" align ="left"><b>Entrepreneurship<br>Room 32-155<br>November 03 - 9:00am and 11:30am</b></th>
+
-
<th width ="50%"  align ="left"><b>Workshops</b>
 
-
</th>
 
-
</tr>
 
-
<tr>
 
-
<td> <p align="justify">Entrepreneurship teams will be presenting in room 32-155 throughout the Giant Jamboree. Be sure to watch these presentations and show your support! Entrepreneurship Jamboree takes place Sunday between 9:00am and 5:00pm. Refer to the schedule in your registration packet for additional details.</p>
 
-
</td>
 
-
<td>
+
<br><br><br>
-
<p align="justify">
+
-
There are various workshops throughout the weekend hosted by sponsors. Check the schedule for workshop times, locations, and topics.
+
-
</p>
+
-
</td>
+
-
</tr>
+
-
<tr>
+
<h3 id="ph19">iGEM Store</h3><p>
-
<th align ="left" colspan="2"><b><br>Social Event: Sunday night</b></th>
+
Always wanted to have an official iGEM hoodie or polo shirt? Now is your chance to purchase one or several. We will also have other iGEM merchandise available for purchase so be sure to check out the store kiosk in the main Registration area.</p>
-
</tr>
+
-
<tr>
+
<p><b>Note:</b><i>that items will be available on a first-come, first-serve basis. In the event that an item runs out, leave your name, contact information, and preferred item(s) on the interest list and we will be in touch if and when we are able to fulfill your order.</i> </p>
-
<td colspan="2"> <p align="justify">On Saturday night, we will be hosting the iGEM 2014 Social Event inside the Hynes Convention Center. Stay tuned for details!<br>
+
-
</p>
+
-
</td>
+
-
</tr>
+
-
</table>
+
 +
<br><br><br>
-
<!--Nov 04-->
+
<h3 id="ph20">Quiet Room</h3><p>
-
<h3 id="Nov_04">November 04</h3>
+
Need a place to unwind and relax? Stop by Room 300 for a quiet place to recharge. If you are making use of the Quiet Room, please respect others in the room by keeping conversation to a minimum.</p>
-
<table width="950px" align="center" border="0"  cellpadding="15">  
+
-
<tr>
+
-
<th width ="50%" align ="left"><b>Awards Ceremony<br>Kresge Auditorium<br>November 04 - 9:00 am </b></th>
+
-
<th width ="50%"  align ="left"><b>iGEM from above</b>
+
<br><br><br>
-
</th>
+
-
</tr>
+
-
<tr>
+
<h3 id="ph21">Volunteers</h3><p>
-
<td> <p align="justify">The awards ceremony will be held on Monday at Kresge Auditorium and will start at 9:00am, with breakfast starting at 8:00am. The judges will announce the finalists, who will then be asked to give their presentations again. All teams should be prepared to present at Kresge, so be sure to bring the necessary materials with you. After the finalists have given their presentations, the judges will deliberate and the iGEM from Above picture will be taken! Finally, the award winners will be announced and the 2014 Giant Jamboree will officially end! <br>
+
Have questions throughout the event? Look for help from an iGEM volunteer in the green t-shirts.</p>
-
Note: For guest attendees, entrance to the awards ceremony is not guaranteed, and is dependent on the capacity
+
-
of Kresge Auditorium.</p>
+
-
</td>
+
-
<td>
 
-
<p align="justify">
 
-
After the finalists have given their presentations on Monday, we will be taking the 2014 Giant iGEM from Above picture! The picture will be taken at the field by Kresge Auditorium (see map for location), weather permitting. Make sure to wear your iGEM team t-shirt!
 
-
</p>
 
-
</td>
 
-
</tr>
 
-
<tr>
+
<br><br><br>
-
<th width ="50%" align ="left"><b>iGEMers Prize</b></th>
+
<h3 id="ph22">Internet</h3><p>
 +
Wireless internet is provided by the Hynes Convention Center. Connect to the Hynes Convention Center network for complimentary access.</p>
-
<th width ="50%"  align ="left"><b>Medals and Awards</b>
 
-
</th>
 
-
</tr>
 
-
<tr>
 
-
<td> <p align="justify"> Vote for your favorite iGEM team! This year we are continuing the tradition of the iGEMers' Prize. A ballot will be in your team's box. Each team has one ballot. Completed ballots can be dropped off at the iGEM Headquarter table in Stata 32-144. Be on the lookout for your prize ballot and be sure to vote by Sunday at 7:30. Questions? Ask a volunteer.<br>
 
-
</p>
 
-
</td>
 
 +
<br><br><br>
-
<td>
+
<h3 id="ph23">Team Banners</h3><p>
-
<p align="justify">
+
If your team submited a banner for print and display, you can take it home after the event. Take the banner with you but please be sure to return the stand it comes with. See a volunteer after the Awards Ceremony in Veterans Memorial Auditorium to retreive your banner.</p>
-
Awards will be presented at the awards ceremony on Monday (November 4th). Each team that wins an award will receive one trophy for the team as well as award certificates for each team member. These award certificates are separate from the participation certificates that all teams receive from their team box. Boxes for the trophies will be available in the lobby after the awards ceremony finishes).
+
-
Medals will be awarded at the judges' discretion at the Giant Jamboree. See the judging page for medal criteria: https://2014.igem.org/Judging
+
-
</p>
+
-
</td>
+
-
</tr>
+
-
<!--
+
<br><br><br>
-
<tr>
+
<h3 id="ph24">Daylight Savings Time</h3><p>
-
<th width ="50%" align ="left"><b>Open House</b></th>
+
Remember to turn back your clock one hour on Sunday at 2:00 am! Daylight savings time ends that day so you will have an “extra” hour Sunday.</p>
-
<th width ="50%"  align ="left"><b>Luggage</b>
 
-
</th>
 
-
</tr>
 
-
<tr>
+
<br><br><br>
-
<td> <p align="justify">
+
<h3 id="ph25">Game room</h3><p>
-
iGEM has moved! Come visit us at our great new space in One Kendall Square Monday November 4th between 3PM – 6PM! We are a short walk from the Stata Center, on the corner of Hampshire Street and Cardinal Medeiros Avenue. See the map for directions.
+
Have you developed an iGEM game and want to share it with the iGEM community? Join us in some friendly competition as we host a ‘Game Room’ for you to showcase your creativity and bring a fun and playful atmosphere to your project. Meet us in room 301 anytime from October 31 to November 03. Tables, seating, and outlets will be available.</p>
-
</p>
+
-
</td>
+
-
<td>
 
-
<p align="justify">
 
-
If you need to check out of your hotel on Monday morning and need to stow your luggage somewhere, you can bring it to Kresge Auditorium. However, we cannot guarantee that it will be locked or supervised during the awards ceremony. Luggage can only remain at Kresge half an hour after the awards ceremony ends, so it is absolutely critical that your luggage be picked up by that time.
 
-
</p>
 
-
</td>
 
-
</tr>
 
-
-->
 
-
</table>
+
<br><br><br>
 +
<h3 id="ph26">Meals & Dining</h3><p>
 +
The following meals will be available during the course of the Jamboree.</p>
 +
<br>
 +
<img src="https://static.igem.org/mediawiki/2014/f/fd/Meals_giantjamboree.png" width="450px">
 +
<br>
 +
 
 +
<p>Please note, breakfast will not be provided on any of the days. Be sure to eat breakfast before arriving at the Jamboree.</p>
 +
 
 +
<br><br><br>
 +
<h3 id="ph27">PRUferred card</h3><p>
 +
Attendees can obtain a PRUferred card which will provide them with discounts at 44 shops and restaurants at the Prudential Center next to Hynes Convention Center. PRUferred cards can be obtained from the iGEM HQ desk or from the Customer Service Desk in Center Court inside the Prudential Center. </p>
 +
 
 +
<img src="https://static.igem.org/mediawiki/2014/2/28/Restaurantlist_giantjamboree.png" width="500px">
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{{MainPage2014/Footer}}

Latest revision as of 17:47, 23 October 2014


PARTICIPANT HANDBOOK


This Handbook will guide you through the entire Giant Jamboree, from what to expect on Thursday night practice sessions all the way up to the awards ceremony on Monday. Please read through this guide! It contains useful instructions and information that will ensure your Jamboree experience will go as smoothly as possible.




iGEM HQ Staff & Information Desk

Want to know which room a presentation will be in? Have questions about the special events? If you have a question or need help at any point during the Jamboree, you can visit the: Information Desk located at Hall C




Follow us on twitter!

We’ll be tweeting news, updates, and answering questions as well.

@igem
#iGEM2014
#GiantJamboree




Transportation

The city of Boston and the surrounding suburbs have a public transportation system that is comprised of buses and subways.
You can find more information about the MBTA at www.mbta.com.
The Giant Jamboree will be held at the Hynes Convention Center, located at the Hynes Convention subway station on the MBTA Green Line. It is accessible via the B, C, and D branches of the Green Line.




General Release Form

The iGEM 2014 Giant Jamboree will be a multimedia event. We willv be uploading photos and videos from the entire event so others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants attending the Giant Jamboree must agree to the terms of the general release form on the registration website.

Note: There will also be blank copies available at registration if you did not agree online prior to the event or if you are registering on site. If you have any questions or need further clarification, feel free to ask an iGEM staff member.




Registration

Thursday - October 30
Main Hallway, 2nd Floor
2:00 pm - 9:00 pm

Check in at the Hynes Convention Center starts at 2:00 pm and ends at 9:00 pm. Registration will be located on the 2nd Floor, see map for details. At Registration, each attendee will pick up a registration booklet, name badge, and other important and useful information. Keep in mind that registration check-in is on an individual basis, instead of by team as in previous years.
Check in at Registration by the last name on your registration record.




Badges

You will receive your name badge as part of your registration materials, as long as you have submitted your general release form. Please wear your badge at all times during the Jamboree and make sure it is clearly visible. Badges will be necessary for entrance into presentation rooms, for access to refreshments, and for the iGEM social event. If you do not have a badge, you must register in order to obtain one.




Practice Sessions

Thursday - October 30
Presentation rooms
2:00 pm - 9:00 pm

Teams will be allowed to practice on Thursday night (October 30) at Hynes Convention Center, beginning at 2:00pm. You can practice your presentation, and get to know fellow iGEM members. There are a limited number of rooms available, so please sign up online to reserve a room and time slot. The presentation rooms are 207, 208, 210, 302, 304, 306, 309, 311, and 312.
Practice sessions will run until 9:00 pm. We cannot match the practice room with your actual presentation room. Remember, other teams will be practicing as well, so be sure to leave your practice room on time! Please leave all presentation rooms in the condition that you found them.

Reserve here

Note: There will NOT be technical staff on hand to help with audio/visual equipment. Be sure to bring any equipment, such as laptops and adaptors, with you.




Opening Ceremony

Friday - October 31
Veterans Memorial Auditorium
8:00 am - 9:00 am

The Opening Ceremony will officially kick off the 2014 Giant Jamboree! The opening ceremony will be held at Veterans Memorial Auditorium at 8:00am on October 31st. Be sure to attend, as we will also announce any new changes to the Jamboree and the events planned for the next few days.




Presentations

At the Giant Jamboree, there will be nine presentation rooms throughout the Hynes Convention Center. Your team’s scheduled presentation time slot, session, and room have all been randomly assigned. Please see the program booklet for information on when and where your team will be presenting. Presentations will take place on Friday, Saturday, and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks. Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Teams can use Powerpoint or Prezi programs to give their presentation. Please be aware that we will ask for PDF copies of all your presentation slides, so be sure to prepare these in advance.

The presentation screen sizes are 4:3 aspect ratio, though 16:9 aspect ratio presentations will also look fine. The projectors are native 4:3 (1024 x 768).

While there are no specific requirements, presentations should focus on the achievements of the team, and can include laboratory results as well as achievements outside of the laboratory (ex: Policy & Practices work).

Note: Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these.




Posters

Each team is required to present a poster at the Giant Jamboree to judges and Jamboree attendees. Poster locations have been randomly assigned between the poster areas. Please see the poster information pages in the program booklet for your team’s specific poster location.
The poster must be no larger than 1.219m x 1.219m (4ft x 4ft). Poster boards will be set up in each location and teams will be provided with materials to attach their poster to the poster board. Each team may only put up ONE poster. All teams should set up their posters on Thursday evening. All teams must remove their posters by Monday morning. Any remaining posters will not be saved. Poster judges will be evaluating throughout the Jamboree on Friday, Saturday, and Sunday.

Expected components and evaluation criteria for posters can be found on the Poster Guidelines page.




Submit your Work

In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team give us a copy of your presentation and a copy of your poster.To submit your files follow the instructions below.

• Save your presentation and poster as a pdf file.
• During the scheduled breaks, bring your files on USB key to the Information Desk.
• An iGEM staff member will transfer the files to a computer at the Information Desk.




Social Event, Community Dinner

Friday - October 31
Ballroom
8:00 pm - 10:30 pm

Join the whole iGEM community for our first ever Jamboree banquet dinner. Celebrate iGEM and get to know new friends over dinner.




Social Event, Night on the Town

Saturday - November 01
5:30 pm

Explore Boston’s restaurants and nightlife during our “Night on the Town.” See a list of area restaurants at the end of this section.




Social Event, Halloween Social

Sunday - November 02
Hall D
8:00 pm - 1:00 am

This year we have a full social evening scheduled. First, a concert featuring local Boston bands, followed by a DJ dance party lasting into the morning hours. Costumes encouraged! Remember to bring ID for 21+ cash bar (US drivers license or passport).




iGEMers Prize

Run by AlumniGEM — be sure to check out their meet & greet! See the schedule for details. Vote for your favorite iGEM team! This year we are continuing the tradition of the iGEMers’ Prize. One ballot will be provided to each team. Completed ballots can be dropped off at the Information Desk in Hall C. Be on the lookout for your prize ballot and be sure to vote by Sunday night at 8:00pm, at the end of the Poster Session. Questions? Ask a volunteer.




Awards Ceremony

Monday - November 03
Veterans Memorial Auditorium
9:00 am

The awards ceremony will be held on Monday inside Veterans Memorial Auditorium and will start at 9:00AM. The judges will announce the finalists, who will then be asked to give their presentations again. All teams should be prepared to present, so be sure to bring the necessary materials with you, including laptops and adaptors. After the finalists have given their presentations, the judges will deliberate and the iGEM from Above picture will be taken! Finally, the award winners will be announced and the 2014 Giant Jamboree will officially end!




Medals and Awards

Medals and awards will be presented at the awards ceremony on Monday (November 3). Each team that wins an award will receive one trophy for the team as well as award certificates for each team member. These award certificates are separate from the participation certificates that all teams receive. Awards and medals are awarded at the judges’ discretion at the Giant Jamboree. See the judging page for medal criteria and other judging information: https://2014.igem.org/Judging
Medals, award certificates, and award boxes to safely transport your crystal trophies will be available for pickup after the Awards Ceremony at the Awards Table next to Registration on the 2nd Floor Main Hallway.




Participation Certificates

Every team member listed on the official team roster will receive a participation certificate. To collect your certificates, please send ONE team representative to the Awards Table in the Registration area on the 2nd Floor Main Hallway after the Awards Ceremony on Monday.




iGEM Store

Always wanted to have an official iGEM hoodie or polo shirt? Now is your chance to purchase one or several. We will also have other iGEM merchandise available for purchase so be sure to check out the store kiosk in the main Registration area.

Note:that items will be available on a first-come, first-serve basis. In the event that an item runs out, leave your name, contact information, and preferred item(s) on the interest list and we will be in touch if and when we are able to fulfill your order.




Quiet Room

Need a place to unwind and relax? Stop by Room 300 for a quiet place to recharge. If you are making use of the Quiet Room, please respect others in the room by keeping conversation to a minimum.




Volunteers

Have questions throughout the event? Look for help from an iGEM volunteer in the green t-shirts.




Internet

Wireless internet is provided by the Hynes Convention Center. Connect to the Hynes Convention Center network for complimentary access.




Team Banners

If your team submited a banner for print and display, you can take it home after the event. Take the banner with you but please be sure to return the stand it comes with. See a volunteer after the Awards Ceremony in Veterans Memorial Auditorium to retreive your banner.




Daylight Savings Time

Remember to turn back your clock one hour on Sunday at 2:00 am! Daylight savings time ends that day so you will have an “extra” hour Sunday.




Game room

Have you developed an iGEM game and want to share it with the iGEM community? Join us in some friendly competition as we host a ‘Game Room’ for you to showcase your creativity and bring a fun and playful atmosphere to your project. Meet us in room 301 anytime from October 31 to November 03. Tables, seating, and outlets will be available.




Meals & Dining

The following meals will be available during the course of the Jamboree.



Please note, breakfast will not be provided on any of the days. Be sure to eat breakfast before arriving at the Jamboree.




PRUferred card

Attendees can obtain a PRUferred card which will provide them with discounts at 44 shops and restaurants at the Prudential Center next to Hynes Convention Center. PRUferred cards can be obtained from the iGEM HQ desk or from the Customer Service Desk in Center Court inside the Prudential Center.