Giant Jamboree/Handbook

Want to know which room a presentation will be in? Have questions about traveling around Boston? Come by the iGEM Information Desk!

If you have a question or need help at any point during the Jamboree, you can visit the information center at the iGEM Headquarters desk in the Stata Center or look for one of the iGEM staff members on site.

If you you need to get in touch with anyone at iGEM Headquarters (HQ) for an urgent matter, you may contact the following people:
Meagan Lizarazo + 1 - 617 - 949 - 6421
Kitwa Ng + 1 - 646 - 250 - 1012
If there is an emergency (medical emergency, fire, police, etc.) please contact MIT campus emergencies numbers:
From a cell phone, pay phone, or off-campus: + 1 - 617 - 253 - 1212
From a campus phone: 100

Ihere are iGEM shuttles from the Hyatt hotel to on- campus and from on-campus/Hyatt to and from Jillian's Boston. See the flyer in your registration folder for details.
The cities of Boston and Cambridge have a public transportation system that is comprised of buses and subways. You can find more information about the MBTA here:
www.mbta.com.
The Giant Jamboree and its event locations are located near the MBTA Red Line at the Kendall/MIT subway stop. There are also several bus stops in the area.The school shuttle has stops across the campus. For more information about MIT shuttles see:
web.mit.edu/facilities/transportation/shuttles/index.html

Guests, including family and friends are welcome to register for all iGEM Jamboree events.
Limited access badges are US $100 and grant access to ONE of the following events: team presentation (one session), poster session (A or B), the social event on Sunday, or the awards ceremony.
Full access badges are also available at US $475 and grant access to all events. To obtain either badge, official registration is needed. On-site registration is available and can be paid for with all major credit cards.

Entrance to the awards ceremony is not guaranteed, and is dependent on the capacity of Kresge Auditorium.

Food will be provided throughout the Jamboree. There will be lunch stations at both hubs: Stata Center and Lobby 13. Your team box will contain lunch tickets, which will be used to pick up your lunch. Badges must be visible in order to have access to all food.
Specially requested meals, vegan / gluten-free/ allergy, will be served at Stata Center in room 32-124.

Teams can check-in on Friday afternoon (November 1st) for the Jamboree beginning at 3:00pm. Registration will be located in Building 12, room 156, see map for details. Registration will be at 12-156 on Saturday and Sunday. On Monday, registration will be in Kresge Auditorium.

At Registration you will pick up your team box containing team member badges, participation certificates, registration packets, lunch tickets, and other important and useful information. Each team leader will be responsible for picking up the team box. This means that each member of the team DOES NOT have to stand in line at Registration.

The iGEM 2014 Giant Jamboree will be a multimedia event: in addition to the team presentation videos that will be uploaded online, we will also be uploading photos and videos from the entire event so others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants attending the Giant Jamboree must agree to the terms of the general release form on the registration website.

Note:There will also be blank copies available at registration if you did not agree online prior to the event or if you are registering on site. If you have any questions or need further clarification, feel free to ask an iGEM staff member.

Team leaders have a few responsibilities. Each team leader (or a designated representative) will be responsible for collecting a signed general release form from any team member registering on-site and handing it in at registration in order to obtain your team box. Team leaders are responsible for making sure individual team members receive the materials in the box.

Teams will be allowed to practice on Friday night (November 1st) at MIT, beginning at 5:00pm. You can practice your presentation, and get to know fellow iGEM members. There are a limited number of rooms available, so please sign up online to reserve a room and time slot.

Practice sessions will run from 5:00pm to 9:30pm. Pizza and soda will be available between 6:00pm and 7:30pm on a first come, first serve basis. We cannot match the practice room with your actual presentation room. Remember, other teams will be practicing as well, so be sure to leave your practice room on time! Please leave all presentation rooms in the condition that you found them.

Note: there will not be technical staff on hand to help with audio/visual equipment. Be sure to bring any equipment, such as laptops and adaptors, with you.

You will receive your name badge as part of your team box, as long as you have submitted your general release form. Please wear your badge at all times during the Jamboree and make sure it is clearly visible. Badges will be necessary for entrance into presentation rooms, for access to food, and for the iGEM social event. If you do not have a badge, you must register in order to obtain one.

Your team box will contain the following:
- Team member badges
- Program & Schedule
- Team member certificates
- Lunch Tickets
- Other Information
- Map of iGEM events
- Jamboree Handbook
- Sponsor Information

The Saturday Opening Ceremony will officially kick off the 2014 Giant Jamboree! The opening ceremony will be held at Kresge Auditorium at 9:00am on November 2nd, with breakfast starting at 8:00am. Be sure to attend, as we will also announce any new changes to the Jamboree and the events planned for the next few days.

Software teams will be presenting in room 32-155 throughout the Giant Jamboree. Be sure to watch these presentations and show your support! Software teams will be presenting on Saturday between 10:00am and 3:30pm, refer to the schedule in your registration packet for additional details.

This year there are four presentation rooms located across the campus. Your team’s scheduled presentation time slot, session, and room have all been randomly assigned. Please see your team box for information on when and where your team will be presenting. Presentations will take place on Saturday and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks. Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these.

Submit your Work
In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team give us a copy of your presentation and a copy of your poster.To submit your files follow the instructions below.

• Save your presentation and poster as a pdf file.
• 10 minutes before the start of each session, there will be an iGEM staff member at the front of each presentation room.
• Bring your laptop with the files on it to the front and the iGEM staff member will transfer your presentation and poster to a USB key that they will have with them.

Please make sure to do this in the 10 minutes prior to the start of the session! (NOT prior to your presentation time)

Poster Reception A
Stata Center and Lobby 13
Saturday Nov 02 - 6:00pm - 8:00pm
Poster Reception B
Stata Center and Lobby 13
Sunday Nov 03 - 5:30pm - 7:30pm

Each team is required to present a poster at the Jamboree to judges and Jamboree attendees. There will be two formal poster receptions: one on Saturday, and one on Sunday. Teams have been randomly assigned to a poster session. Poster locations have been randomly assigned between the two main hubs: Stata Center, and Lobby 13. Please see the poster information sheet, in your team box, for your team’s specific poster session and poster location.
The poster must be no larger than 48 x 48 in (1.22m x 1.22m, A0 size is 0.88 x 1.19). Each team may only put up ONE poster. The poster should be hung up on one of the poster boards that will be set up at your assigned location.Clear push pins will be provided at the poster stands to attach the posters to the boards. Please only use these clear push pins. Do not use tape or the grey pins along the edge of the board. The grey pins hold the poster board onto the frame; if they are removed, the board will fall. Teams assigned to the Saturday poster reception should set up their posters on 9am on Saturday, and remove their posters by 8pm Saturday evening. Teams assigned to the Sunday poster reception should set up their posters on 9am on Sunday, and remove their posters by 8pm Sunday evening.
Poster judges will be roaming throughout the Jamboree on Saturday and Sunday. Poster Reception A will take place on Saturday from 6:00pm to 8:00pm in the Stata Center and Lobby 13. Poster Reception B will take place on Sunday from 5:30pm to 7:30pm in the Stata Center and Lobby 13.
All teams must remove their posters by 8:00pm on the day of their poster reception. Any remaining posters will not be saved.

Entrepreneurship teams will be presenting in room 32-155 throughout the Giant Jamboree. Be sure to watch these presentations and show your support! Entrepreneurship Jamboree takes place Sunday between 9:00am and 5:00pm. Refer to the schedule in your registration packet for additional details.

There are various workshops throughout the weekend hosted by sponsors. Check the schedule for workshop times, locations, and topics.

On Saturday night, we will be hosting the iGEM 2014 Social Event inside the Hynes Convention Center. Stay tuned for details!

The awards ceremony will be held on Monday at Kresge Auditorium and will start at 9:00am, with breakfast starting at 8:00am. The judges will announce the finalists, who will then be asked to give their presentations again. All teams should be prepared to present at Kresge, so be sure to bring the necessary materials with you. After the finalists have given their presentations, the judges will deliberate and the iGEM from Above picture will be taken! Finally, the award winners will be announced and the 2014 Giant Jamboree will officially end!
Note: For guest attendees, entrance to the awards ceremony is not guaranteed, and is dependent on the capacity of Kresge Auditorium.

After the finalists have given their presentations on Monday, we will be taking the 2014 Giant iGEM from Above picture! The picture will be taken at the field by Kresge Auditorium (see map for location), weather permitting. Make sure to wear your iGEM team t-shirt!

Vote for your favorite iGEM team! This year we are continuing the tradition of the iGEMers' Prize. A ballot will be in your team's box. Each team has one ballot. Completed ballots can be dropped off at the iGEM Headquarter table in Stata 32-144. Be on the lookout for your prize ballot and be sure to vote by Sunday at 7:30. Questions? Ask a volunteer.

Awards will be presented at the awards ceremony on Monday (November 4th). Each team that wins an award will receive one trophy for the team as well as award certificates for each team member. These award certificates are separate from the participation certificates that all teams receive from their team box. Boxes for the trophies will be available in the lobby after the awards ceremony finishes). Medals will be awarded at the judges' discretion at the Giant Jamboree. See the judging page for medal criteria: https://2014.igem.org/Judging